Get in touch

Email or phone

Email: graduation@uel.ac.uk
Tel: +44 (0)20 8223 2600

Due to being a small team and limited resource, we advise you to email requests instead of calling. We aim to respond to all queries within two working days.

 

Post

Graduation Team
Communications
University of East London
University Way
London
E16 2RD

 

In person

Our office is open to see students in person by appointment only from 10am-4pm, Monday – Friday (excluding public holidays). To make an appointment, please email or call.

You can find us at the Docklands Campus, West Building, 2nd Floor, Room 14.

If you come into the reception area, somebody will notify one of the Graduation Team, and we will try to see to you as soon as possible.

General FAQs

When will I receive an invitation to my awards ceremony?

Invitations were sent by email to personal email addresses during the first week of April. Any students who have not registered for their 2020/21 ceremony should go to our graduation page to register their place before 1  August.  If you are registering after 1  August please contact graduation@uel.ac.uk .  

How do I book my space?

Visit our registration portal before 1 August Introduction - Your Graduation .  If you are trying to register after  1 August please contact graduation@uel.ac.uk to see if any places may be available.

Do I need to take a COVID-19 test to attend my ceremony?

You must have a negative Covid test to attend graduation. Anyone unable to provide proof will be denied admission. In order to keep our community safe, you must have a negative Covid test regardless of your vaccination status. If you take a Covid-19 test and the result is positive, you will be able to defer to the winter graduation so you can still celebrate your day.

What you need

  • The barcode on the test strip or the ID number printed under it (the test strip is the part of the kit that shows your result).
  • A mobile phone number and/or email address so the NHS can text you to confirm your result

What to do

  1. Obtain a lateral flow test (LFT) online, from a chemist or designated testing centre.
  2. Take your test at least 24 hours before your graduation ceremony.
  3. Follow the instructions provided with the test. There are also ‘how to’ videos online.
  4. Wait three minutes for the results.
  5. Report your result online to NHS.
  6. Confirmation of your result will be sent to your mobile phone. Show this when you arrive at your graduation ceremony.
  7. If you do test positive please follow NHS advice and contact graduation@uel.ac.uk to confirm you are unable to attend.

Remember, if you cannot provide a negative result on the day of graduation you will not be permitted to attend.

I have an outstanding debt to the University, what should I do?

If you have an outstanding debt to the University and it has not been paid off before the date of your ceremony you are not eligible to attend.

Guests and Tickets

How many guests can I bring?

Guest ticketing for students is currently set at unlimited.  You will need to pay for each guest ticket.

How much are livestream tickets?

Livestream tickets are free, and the link will be made available via YouTube on the day of the event.

How much are tickets?

Guest tickets are £25 each. There are no concessions and no group discounts. The money that you pay for each guest ticket will cover the cost of a seat, a souvenir programme and light refreshments after the ceremony. 

Are children allowed to attend the ceremony?

We do not recommend bringing young children to your Graduation Ceremony as they are long and formal occasions. 
Children/babes in arms under 2 may sit on an adult guest's lap without a ticket. Children over 2 years old that do attend must have their own seat and will have to pay the full £25 for their tickets. They must be accompanied by an adult and will count towards your ticket allocation. 
Example: 2 tickets = 2 x adults or 1 x adult and 1 x child 
Children and minors under the age of 16 who attend as guests are your responsibility. If they are not accompanied by a suitable adult guest you will be asked to leave so that you can care for them. Please note that children and other guests do not sit with graduands during the ceremony. There are no concessions and everybody will need a ticket to enter.
Babies and children are not permitted to cross the stage with graduands. 
You must let us know if you are bringing children under 2 on the booking form under the special requirements section so that we are able to allocate appropriate seating on the ground floor for your guests and children. 
The regulations regarding children here reflect the venue's health and safety policy, you may be asked to leave if you do not adhere to these terms. Anyone without a ticket will not be given admittance. 

Do I have to pay for my ticket?

There is no charge for graduand tickets.

When will I receive my guest tickets?

Guest tickets will be sent out via mail to students and guests.

Me/My guest have special needs, how can these be accommodated?

 If you or any of your guests have any special requirements that you feel we should be aware of please email us at least one day before your ceremony. It will be too late to move your seating, however we can provide assistance on the day. On the day please make yourself known at reception.  

Will I be seated with my guests?

No. You will be seated with your fellow graduands at the front of the hall, directly before the stage. All guests will be seated behind the graduands.. 

Can I buy extra tickets on the day?

No extra tickets will be available on the day to purchase.  This is to run in line with our guidelines on capacity due to the pandemic.

I need a letter of invitation to apply for a visa to enter the UK ; can you provide a letter to support our visa applications from overseas?

We are now unable to provide visa letters to red list countries.  We can only offer visa letters to green and amber list countries and this needs to be requested from us by 1 August.

I’ve bought a guest ticket(s) that I no longer need, can I have a refund?

We are unable to provide refunds for tickets that have already been issued. You may sell the tickets to another student. 

Venue FAQs

Where is the ceremony being held?

 All our ceremonies are held at a purpose-built facility close to our Docklands campus.  The exact address will be made available after registration closes.

Is there parking available?

Yes, there is parking available , details of this will be made available after registration closes. 

FAQs about the ceremony

How long will the ceremony last?

Each ceremony will last approximately 2 hours.

What happens after the ceremony?

Immediately after the ceremony you and your guests are invited to attend a drinks reception within The ExCel, which will last approximately one hour. Further details will be provided nearer the time.

Will I receive my certificate/scroll at the ceremony?

Certificates and Diploma Supplements are not presented at the graduation ceremonies. Students will receive them either: by post through Royal Mail recorded delivery/registered airmail to the address nominated on UEL Direct or by personal collection - requests for this can ONLY be made by emailing The.Hub@uel.ac.uk. The process of producing certificates begin as soon as classifications are published on UEL Direct and it is expected that students should receive theirs no later than 12 weeks after publication, although this cannot be guaranteed.

For queries regarding your certificate, please email The.Hub@uel.ac.uk.  

FAQs about Gowns and services

How do I order an academic gown?

Academic gowns can no longer be ordered past 1August. Marstons do bring spares on the day, however provision of one will not be certain if you have not pre ordered.  

What should I wear underneath my academic gown?

As the Awards Ceremonies are formal occasions, we advise you to dress smartly, and we recommend if possible for you to wear a shirt or top that buttons up in order for your gown hood to sit comfortably. 
TIP: You may also wish to bring some hairgrips, to ensure your mortar board stays on and safety pins to fix your gown hood should you not be wearing a shirt. 

Can I book professional photographs?

Photography can be booked via the registration portal Introduction | Your Graduation. Please arrive two hours before the ceremony to avoid disappointment.  

What merchandise can I buy on the day?

You will be able to purchase a wide variety of products from our official retailer  First Class Honours, on the day and online throughout the year. 

Contact us

You can contact us by email or phone.

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