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External Examiner System

Docklands campus-accommodation-university of east London

About the External Examiner System

The External Examiner System is an integral part of the university's quality assurance and enhancement processes. External Examiners play a ​vital role in the maintenance of academic standards, ensuring that assessment processes are conducted fairly, in accordance with our academic framework and without prejudice to any student.  ​

External Examiner Information

The Home Office requires that all organisations obtain proof of the right to work in the UK for all individuals who carry out work for them. You will be asked to provide this documentation as part of your contractual agreement with UEL. Please see below link to the guidance notes on how you should provide this documentation.

Click here for guidance notes on​​​​​​​ Checking External Examiners Right to Work in the UK​.

UEL recommends that all new external examiners to our university should attend one of our induction events.  We recognise that all external examiners have had considerable experience in assessing student work at undergraduate or postgraduate level, however university systems of assessment do vary from one institution to another.

The aim of our External Examiners​​​​​​​​​​' Induction is to provide you with an opportunity to find out about the role of external examiner at UEL, and have discussions with colleagues from UEL and other institutions with whom you will be working. 

The Induction Events for 2016-2017:

  • 24 November 2016 (Docklands Campus)
  • 17 March 2017 (University Square Stratford Campus)

An indicative programme can be found here: Programme

Link to Campus information.

If you would like to attend the above event and have not received an invitation, please can you contact Caroline Quirk, External Examiners Administrator via email at extexam@uel.ac.uk.

Please find below the presentations from the Induction Event:​​​
The External Examiner's Manual provides detailed guidance for external examiners about their role within the assessment process at UEL. Click below to download the Manual.

External Examiners Manual

​Appendix 1   Assessment and Feedback Policy
Appendix 2   Extracts from our University's Manual of General Regulations:


Appendix 3   The Terms of Reference for External Examiners
Appendix 4   External Examiner Report Proforma
Appendix 5   Travel Request Form
Appendix 6   Travel, Subsistence and Expenses Policy
Appendix 7   Fees and Expenses Claim Form
Appendix 8   Checking External Examiners Right to Work in the UK
Appendix 9   e-Submission of Coursework - Guidance for External Examiners​
Appendix 10  Academic Integrity Policy
Appendix 11  Attendance Policy
Appendix 12 Policy on the Accreditation of Prior Certificated and Experiential Learning
Appendix 13 Standard Referencing Policy
Appendix 14 Turnitin Policy


​​​​External Examiners are required to submit their annual report  within one month of the final boards taking place for the academic session. Reports should be submitted to the External Examiners Administrator at extexam@uel.ac.uk.

Please find below the External Examiner Report Proforma and expenses claim form.

External Examiner Report Proforma

External Examiner Expense Claim Form​​


​Please note that Part Three of the proforma is to be completed by the Lead Examiner only.
We have provided below guidance notes and forms to enable staff members to locate the information required for nominating a new external examiner or to amend an existing examiners contract.

External Examiner Application Forms:​​


Please contact the External Examiners Administrator (ext.exam@uel.ac.uk) should you require the Guidance Notes for External Examiner Fees.


Useful Checklists for Schools/Partners​​

To assist you with the nomination process we have produced guidance notes on the application process, from submitting a nomination to SQSC through to approval by the External Examiners Sub-Committee.

Guidance notes for these seeking the appointment of a new external examiner​​


Finding an External Examiner

You may already have a pool of external examiners that you can approach, however if you require assistance there are many websites that can be of use. To enable you to find an external examiner, we have provided below a link to an academic mailing list. You will need to subscribe to the site and then you can post your requirements and fellow academics will reply to you directly. Subscription is free to the academic community.

http://www.jiscmail.ac.uk/

There are other websites available that are specific to academic areas which have a tool to enable you to find external examiners. You may already have membership to such a site or perhaps you would be interested in becoming a member. As some of these sites do incur a subscription charge, please check with the budget holder for your school before committing to any payment.​​​

If you are aware of any useful websites please can you email the External Examiners Administrator on extexam@uel.ac.uk. Thank you.

To ensure that the institutions’ external examining arrangements are transparent, we are listing our examiners by subject area within their respective schools on our website.  The examiner’s name and home institution will be detailed under their respective subject area.

The publication of this information on our web site is in accordance with the best practice recommended by the QAA; Quality Code – Chapter B7: External Examining.

What is the role of the External Examiner?

  • To verify that academic standards are appropriate.
  • To assure and maintain academic standards .
  • To verify comparability with similar HE programmes across the UK.
  • To ensure that the assessment processes are sound, fairly operated and in line with our policies and regulations.
Please note that it is inappropriate for a student to contact an external examiner directly.

Please click on the relevant school below to view a list of their external examiners:

Frequently Asked Questions

Please refer to the External Examiners Manual section above.

External examiners help to:
  • verify that academic standards are appropriate for the award or part thereof which the external examiner has been appointed to examine;
  • support/advise our University to assure and maintain academic standards across higher education awards;
  • support/advise our University to ensure that the assessment processes are sound,fairly operated and in line with our policies and regulations.
For further information see Guidance Notes for Prospective Examiners​.
In addition to the External Examiners' Manual, which provides an explanation of your terms of reference and all general University regulations relevant to the assessment of students, you will receive from our university’s Quality Assurance & Enhancement Office: a contract & your terms of reference.

During your first year of office you will be invited to an induction day designed to help you to understand your role and how our university operates. The event comprises of two elements a University-wide induction in the moring, following by a school-based induction event in the afternoon.

Academic schools are responsible for induction at local level; you will also have an opportunity to meet staff in the school to discuss how you wish to fulfil your duties.  At that point you will receive a copy of the module specifications and any other relevant information.

In addition to the External Examiners Induction event, the school will arrange for an experienced external examiner from the subject area (or associated subject area) to act as a mentor to offer you support and guidance. Your Head of Subject will provide you with the details of your mentor.
You should attend relevant assessment board meetings.  You should contribute to assessment board decisions and ensure that those decisions have been reached by means according with UEL’s requirements and standard practice in higher education.  If you are unable to attend, you should still be involved in the process, either by email or telephone. 

It is up to you and the School to work out how you will undertake this responsibility.  Some examiners ask for samples to be sent to them in the post prior to the assessment board.  Others prefer to come to our University the day or morning before the assessment board so that they have time to look at work in-depth prior to the meeting. Often a combination of both of these methods is preferable, as the introduction of semesterisation makes the time between marking and assessment boards very short, and we appreciate that this will probably be the most time-consuming part of your job and that it will often occur at the busiest time of the year.  Where it is agreed that you will receive work for moderation by post, normally a minimum of 5 days should be allowed for moderation to be completed, in addition to any postal time involved.

Increasingly where the method of assessment allows, submission of coursework is via e-submission.  The preferred method of e-submission is via Turnitin Grademark. Where assessment is submitted by students via e-submission, it should by marked and second marked online.  The preferred approach for supporting you with your role within e-submission is to provide you with direct access to the relevant Moodle sites, enabling moderation directly via Turnitin Grademark.  You may wish to access samples via Turntin Grademark off campus.  You may alternatively wish to access samples via Turntin Grademark on campus by coming to our University the day or morning before the assessment board.  Alternatively if this is not practical, a submission sample can be downloaded from Turntin (as PDFs contained within a ZIP file) and either e-mailed to you or made available to you when you visit the campus the day or morning before the assessment board.  
As part of an ongoing project to increase the use of electronic submission, marking and feedback of coursework, External Examiners may be required to access UEL Plus (the University of East London’s Virtual Learning Environment) to moderate student submissions directly with Turnitin (a plagiarism detection tool used by a majority of UK Higher Education Institutions).  Please note that not all areas are using this method of moderation at present, therefore your school will advise you directly.

Turnitin, and its marking facility GradeMark, are being used to facilitate the widespread implementation of e-Submission of Coursework. This guide will provide information on how to access UEL Plus, locate the appropriate Turnitin link and how to moderate using Turnitin GradeMark.

Further guidance on External Examining and e-Submission of Coursework can be found in the External Examiner Manual.


As part of your contractual responsibilities you are required to write an annual report.  Reports should normally be submitted within one month of the final assessment boards taking place to which you attend for each academic session.  Your report should be submitted via email/post to the External Examiners’ Administrator extexam@uel.ac.uk.

Please see above section Forms for External Examiners for the External Examiners Report proforma​.


All external examiners should complete Part one and Part Two of the External Examiner Report Proforma, with the exception of the specific School Lead Examiners (who attends the Award Board) who are required to complete Part Three.
We would prefer that you submit one report, however, the report should be completed with specific comments for each site under the report headings, for example:

The standards attained by the students
UEL on-campus 
[place comment]


Partner 1 Name 
[place comment]
Please complete the claim form below and submit it along with all receipts to the External Examiner’s Administrator. 

External Examiner Expenses Claim Form​

Your fee payment is automatically processed following receipt of your completed annual external examiner report. Payroll is run once a month and payments are made on the last Thursday of the month.
Docklands Campus External Examiner System - Contact us The External Examiners' Administrator manages institutional links with our external examiners and ​​​​​​can be contacted as follows:
External Examiner System - Contact us The External Examiners' Administrator manages institutional links with our external examiners and ​​​​​​can be contacted as follows:
  • External Examiners Administrator, University of East London, Docklands Campus, London, E16 2RD